Information for Participants
Information for Paper Presenters
Submit your paper. Please be prepared to submit your paper by 11:59 pm (Pacific Time) on June 29th . Please submit your paper to this Dropbox folder AND email your discussant directly.
Please submit PDF files. Dropbox will automatically add the sender’s name to the file name, therefore, your filename can be as simple as “paper.pdf”.
We will then link the paper to the online program. We will do our best to accommodate papers that come in later but cannot guarantee they will be posted before the conference. At the very least, we ask that you send your draft to your discussant by June 29th to give them time to prepare.
Send us your slides. Please send us your slides to this Dropbox folder by noon (Pacific Time) on July 5th so they can be set up in advance. If this is not feasible, we ask that you provide your slides no later than noon (Pacific Time) one day before your presentation.
All rooms will broadcast the slides and audio for online participants. One room (Lyons) will allow for a fully hybrid experience. On-line participants may engage in discussion and we will do our best to ensure that our online participants can see and hear the presentations.
Presentations are typically about 20-25 minutes.
- Upload your paper (PDF file) to this link AND send it to your discussant by June 29th.
- Upload your slides to this link by July 5th.
Information for Panel Discussants
Discussion comments at PolMeth typically last about 20 minutes and are a highlight of the conference. Typically (but not always) discussants make slides. To make high-quality discussions possible, we have asked presenters to send you their papers by June 29th. Please feel free to contact us if you have not received a paper or heard from your assigned panelist(s) after this deadline.
Each conference room will use a designated computer. Ideally, we would love to have your slides added to this Dropbox folder by noon (Pacific Time) on July 7th so they can be set up in advance. If this is not feasible, we ask that you try to provide your slides no later than noon (Pacific Time) one day before your presentation. In either case, please try to show up at your panel location at least 15 minutes early so we can make sure all of the AV is set.
PDF files are preferred. Dropbox will automatically add the sender’s name to the file name, therefore, your filename can be as simple as “discussion.pdf”.
All rooms will broadcast the slides and audio for online participants. One room (Lyons) will allow for a fully hybrid experience. Online participants in Lyons may engage in discussion and we will do our best to ensure that our online participants can see and hear the presentations. We are asking that discussants help moderate the Q&A in this location.
Send your discussion slides to this link by noon (Pacific Time) July 7th.
To give more exposure to your poster/research and for easier access to your poster for discussants, please send us a PDF version of your poster by noon (Pacific Time) on July 5th. All files should be uploaded to this Dropbox folder.
PDF files are preferred. Dropbox will automatically add the sender’s name to the file name, therefore, your filename can be as simple as “poster.pdf”.
Approximately 40 poster boards will be placed at the Stanford Faculty Club. Your poster will be assigned a number in the program. Please use the corresponding poster board during your assigned session. The maximum size is 36x48 inches. We will provide tacks to mount your poster.
We recommend positioning your posters horizontally, with the optimal dimensions being 36" (height) x 48" (width), comparable to an A0 sheet.
The conference will provide surfaces for mounting posters along with tacks for affixing them. These mounting surfaces will measure 4 feet in width and 6 feet in height, with a 1.5" border on all sides.While you are free to bring posters of any size that can fit on these boards, we suggest keeping your audience’s viewing comfort in mind. Materials may not be easily readable if they are positioned too close to the top or bottom of the mounting board.
Easels will be set up before the beginning of the poster session. You should leave the conference center immediately after the last panel to set up your poster on your assigned day, either July 9th or July 10th.
Appetizers and drinks will be served during the poster session. Presenters are encouraged to arrive promptly to get something to eat or drink (although you can also leave your poster temporarily if needed as well).
There are some options to print near the Stanford campus, but note that all require the poster file multiple days in advance to print to that size. We recommend that you print the poster in advance and bring it to the conference.
- Upload the PDF file of your poster to this link by noon (Pacific Time) on July 5th.
Bring your printed poster to Stanford.
Information for Poster Discussants
To make it a rewarding experience, we want to assign two discussants for each poster. This usually means stopping by the poster during the reception and offering some feedback. No additional work is required and the goal is to make sure everyone gets some engagement. However, to make things easier for you we have asked the poster presenters to send their posters in advance.
Online participants will have the opportunity to participate in the Lane/Lyons/Lodato conference room (refer to the program for room assignments). Other panels will be simulcast on Zoom. Zoom links and passcodes will be emailed to online registrants.
During the Q&A at Lane/Lyons/Lodato, simply raise your "hand" or use the chat. The discussant will call on you at the appropriate time. To ask your question, be sure to unmute.
Code of Conduct
As with all SPM-sponsored activities, we aim for the conference to be free of harassment, including but not limited to harassment based on race, ethnicity, gender, religion, age, color, physical appearance, national origin, ancestry, disability, sexual orientation, gender identity, and socio-economic background. Harassment includes, among other actions, degrading verbal comments, discriminatory jokes, and language, deliberate intimidation, stalking, harassing photography or recording, inappropriate physical contact, and unwelcome sexual attention.
Anyone who experiences harassment or hostile behavior may contact the SPM's Climate Liaison Justin Grimmer (firstname.lastname@example.org).